FASB ASC-842 – You Have 446 Days: Are You Ready?
ASC-842 is coming – and time is ticking. Announced in early 2016, the new FASB and IASB standards for lease accounting are expected to have far-reaching impacts on the balance sheets and income statements of almost every publicly traded company in the United States. Both lessees and lessors will face a significant increase in reporting and management requirements. If companies have not already embarked on a strategy for compliance and management, they are falling behind. It’s time to act now.
WHAT'S NEW?The FASB’s new standard (ASC 842) introduces new lease accounting and reporting that requires companies to account for nearly all leases on the balance sheet. So what does this mean? Public companies will be recording millions and in some cases billions of lease liabilities on their balance sheet. For many organizations, the move to reclassify the majority of operating leases means it will be the first time lease liabilities have shown up on their financials.
The new standards will also require businesses to re-evaluate whether their existing lease agreements are indeed leases, or if they can be categorized as services. That said, it’s critical that companies have a complete understanding of the new standards in order to apply these definitions to their individual contracts. Add to that, the FASB guidance demands a long list of data retention and reporting rules. Considering many organizations have more than 1,000 lease agreements to assess, compliance can quickly become a daunting and resource-intensive task.
- Recognize most leases to the balance sheet
- Collect and reclassify some leases
- Report lease holdings quarterly
- Aggregate data across multiple technology platforms
- Abstract paper lease documents to digital versions
- Recalculate KPIs such as EBITDA, return on assets, and debt to equity
ARE YOU READY?By now, most organizations should have at least begun to define or develop a strategy that will ensure their compliance readiness. This is no small task and the amount of time and resources it takes should not be underestimated.
The most important pieces of the puzzle are for companies to identify and collect existing lease data, and determine how to aggregate it into a single location for simplified compliance management and reporting governance in the future. Complying with the accounting mandates is simplified once these boxes are checked.
Businesses should be asking themselves:
- What existing lease data do we have and where is it currently located?
- What data do the new standards require us to report on? How do we currently gather this information, and how will we continue to do so moving forward?
- How do we input all of our lease data into one centralized electronic system to simplify lease management and accounting compliance?
- What type of technology system should we be assessing for our portfolio?
SUSTAINING A SMOOTH RIDE: MITIGATING THE ROADBLOCKS TO COMPLIANCERoadblock #1: It’s all about the data.
Perhaps the biggest challenge that companies face as they prepare for the new standards is developing an inventory of their lease data. Often times, companies do not know exactly how many leases they have, where the data is located, or if the leases are properly documented; and if so, to what extent. Some might have a formal repository filled with this data, while others may have paper leases piled in desk drawers or information strewn across spreadsheets. Others may have a combination of both.
Under the new regulations, the amount of data companies are required to maintain will increase considerably – in some cases, it might be as much as double what they currently report on. As a result, companies are obliged to go back to their existing contracts and assess the gap in what they currently gather versus what they need to gather in order to uphold compliance moving forward.
Roadblock #2: Defining a lease technology strategy.
As difficult as it is for companies to develop an inventory for their lease data, this is just one piece of the puzzle. Once all of the lease data is inventoried, companies still face substantial challenges when it comes to defining a future-facing plan of action. It can’t be done on paper anymore; companies will need to identify a technology system into which they can import, store, process, and access all of this information. While some may already have an existing system that holds some lease data, it is likely not capturing all of the components required in the new standards. The existing data may be inconsistent, scattered, or partial.
Companies first need to decide what type of lease solution they are looking for. Some might be optimally served by investing in an end-to-end user interface that serves as a comprehensive lease administration solution with data analytics capabilities. Others might be looking solely for a lease accounting solution.
A company’s decision around the overall sophistication of their lease system technology will be driven by the size, complexity, and needs of their lease portfolio. Those with less than 1,000 leases in their portfolio have more technology system options because they generally have less overall information, making it easier for them to input and manage the data. These organizations might opt for just a lease accounting solution and decide they do not need the end-to-end lease administration system. Those with more than 2,000 leases, however, might be more likely to invest in a technology that can aggregate all of their disparate data and serve as a centralized lease administration and accounting system.
Roadblock #3: Putting it all together.
Once organizations have a complete inventory of their data and have congregated it all into one electronic system, the next step is to define the necessary change and data management processes that will help them achieve compliance by the new standards’ implementation date. For most public companies, this date is January 1, 2019. For most non-public companies, that date is January 1, 2020.
Businesses need a robust data management strategy to ensure that they can regularly report on the required data, and maintain a compliant reporting structure in the future. This may require some companies to account for a potential lack of internal controls and implement organizational changes accordingly. Leadership support throughout this process is critical to streamlining and ensuring success.
To learn more about how your organization should be preparing for the new standards, attend our upcoming session at CoRETech 2017 on November 15 in Silicon Valley.
This Week’s Sponsor
Altus Group, the makers of ARGUS and Voyanta, is the leading provider of CRE solutions worldwide. Our technology and industry consulting expertise gives our clients the knowledge and insights to form forward-looking perspectives, giving them a significant competitive advantage in a dynamic and ever-changing marketplace. Whether you’re budgeting for your properties, making strategic decisions about acquisitions or working with different teams, different organizations and different data, we can bring it all together. For more information, visit www.altusgroup.com.
CoRE Tech 2017 | World's Top Corporate RE & Facilities Executives
Meet in Silicon Valley to Discuss Innovation!
Join the most innovative Corporate Real Estate and Facilities executives from companies such as Google, McKesson, Time Warner, Salesforce and many others, as they gather to discover, discuss and debate how technology, automation and innovation will impact the next generation of how we use and operate corporate facilities. Watch this 3-minute video and learn more!
UPCOMING REALCOMM WEBINARS
Technology and the Impact to a Commercial Real Estate Strategy – Innovators Weigh In - 10/3/2018
For today’s Commercial Real Estate CIO, new technologies continue to emerge that are changing the landscape daily. Long gone are the days where property management, budget and forecasting and e-mail are the only concerns. Today, digital transformation, smart buildings, occupant experiences, automated leasing, artificial intelligence, augmented reality and cyber are just a few of the new technologies impacting the role of CIO. This webinar will discuss the wide-ranging set of technologies changing the commercial real estate industry and more importantly, the types of strategies necessary to navigate at an ever-increasing speed. Hear from some of the industry’s most successful CIO’s regarding this “Age of Acceleration”!
Founder of Realcomm Conference Group, an education organization that produces Realcomm, IBcon and CoRE Tech, the world's leading conferences on technology, automated business solutions, intelligent buildings and energy efficiency for the commercial and corporate real estate industry. As CEO, Jim interacts with some of the largest companies globally pertaining to some of the most advanced and progressive next generation real estate projects under development.
Susan Gerock currently serves as VP, Information Technology and CIO for Washington REIT, a publicly traded REIT based in Washington, DC. She has over 20 years' experience in various technology roles spanning manufacturing, consulting, application service provider, and commercial real estate organizations. Her specialties include ERP selection and implementation, project and change management, and cybersecurity. She is also a proponent of the use of social media and the overlapping relationship between technology and marketing.
Phil Klokis is currently the CIO for the Public Buildings Service (PBS) of the General Services Administration. He is responsible for delivering Information Technology (IT) solutions and services supporting PBS' diverse real estate operations and portfolio management consisting of 1,500 owned assets, 9,000 active leased assets and nearly 350 million square feet of office space.
Ron Victor is a Silicon Valley based technology entrepreneur with 20 years of experience and expertise launching new ventures at start-ups and fortune 1000 technology companies. To-date he has enabled raising more than $30Million in start-up capital for multiple start-ups in silicon-valley. Ron has founded and led three companies to-date with successful exits. His latest venture is IoTium Inc. – a Silicon Valley start-up that provides a secure, cloud-managed, easy-to-deploy software defined network infrastructure for all IoT verticals.
Marc is a pioneer in leading the Intelligent/Smart Buildings and M2M movements pushing the industry forward and has contributed to transforming and changing the Intelligent Buildings and M2M (now IoT) industries. As Chief Marketing and Communications Officer for Lynxspring Marc leads corporate and product marketing, strategy, brand management, public relations and communications that support the company’s strategic and growth initiatives.
Scott Sidman has 14 years of CRE technology experience leading sales and marketing efforts. He is responsible for supporting company growth goals and assuring company and product direction aligns with market needs as well as leads. Scott is CRE tech evangelist and host of a CRE Tech Talks podcast.